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--- mastersdegree [2026/07/31 21:37] – Update initial steps lnor
+++ mastersdegree [2026/10/13 07:25] (current) – lnor
@@ Line 15: / Line 15: @@
 ====How to File the Paperwork in GradSphere====
-//Note: The original instructions from spring 2024 are now out of date, and Eleanor is updating them as she goes through the process herself in summer 2026. If you have questions about the process, email gradadvisor@math.ucdavis.edu//
+*Last updated October 2026*
 **Step 1: Confirm you have completed all requirements:**
 Check out the requirements linked above! If you are on the standard PhD track, you will likely complete all of these requirements sometime during your second year.
-**Step 2: Consult with the Graduate Program Coordinator** (gradadvisor@math.ucdavis.edu) **or your faculty advisor:** This is a requirement, and a short email should do.
+**Step 2: Consult with the GPC (gradadvisor@math.ucdavis.edu) or your faculty advisor:** This is a requirement, and a short email should do.
-**Step 3: Add degree objective:**
+**Step 3: Add degree objective**
   - Login to [[https://gradsphere.ucdavis.edu/|GradSphere]]
   - Select **"Change of Major or Degree"**
@@ Line 30: / Line 30: @@
     * Briefly explain the reason for changes: **"I have satisfied all requirements for my Master's degree."**
-----
+**Step 4: Wait for approval:**
+The front office and the graduate chair need to approve the form, and then Grad Studies needs to approve it. You should receive an email when Grad Studies approves the form. Then you're ready for the next step!
-//Note: As of 7/31/26, the below steps seem to be out of date, and Eleanor is updating them as she goes through the process herself.//
+**Step 5: Advance to candidacy:** In GradSphere,
+  - Select **"Advance to Candidacy"**
-----
+  - Select the **"Masters Plan II"** Degree Pathway
+  - Fill out the form
-**Step 4: Wait for Approval:**
-The front office needs to approve the form and upload it for you, and then Grad Studies needs to approve it. You should receive an email when Grad Studies approves the form. Then you're ready for the next step!
-**Step 5: Advance to Candidacy:**
-On GradSphere, under the Home page select “Advance to Candidacy”. Fill out the corresponding form. Note that you should select “Masters Plan II” for Degree pathway.
-In Spring 2024, there was a $55 filing fee. You paid this at the GS Forms Store online or in person at Dutton Hall, and then uploaded a receipt. As of Spring 2026, there is no filing fee. Hooray for free degrees!
+//Important: You might not have the "Masters Plan II" Degree Pathway if you're filing over the summer or if you're enrolled in fewer than 12 credits. In the summer case, you will likely have to wait until the fall to advance to candidacy.//
-**Step 6: Wait for Approval:**
+**Step 6: Wait for approval:**
-Grad Studies will approve the form, and you should receive an email when this is done.
+Grad Studies will approve the form, and you should receive an email when this is done. They will also have to "upload to banner", which can take longer. You'll have to wait until they've done this and the bar at the top shows "Completed - Approved."
-They will also have to "upload to banner", which can take longer. You'll have to wait until they've done this and the bar at the top shows "complete."
+**Step 7: The Math Department submits a report for you:**
+The GPC needs to submit the "Master's Plan II Report" for you in GradSphere. This means that the graduate program coordinator (currently Minh) submits the report, and then it is approved by the GPC before being routed to Grad Studies. If you do not see that a report has been initiated in GradSphere and more than 48 hours have passed since Grad Studies approved your Advancement to Candidacy form, then feel free to email gradadvisor@math.ucdavis.edu.
-**Step 7: The Math Department Submits a Report For You:**
+Once this is approved, you should get an email and can find the approved copy in the "My Application" tab in GradSphere. Again, you need to wait until it has moved from "upload to banner" to "completed", even if you get an email saying it was approved.
-The GPC needs to submit the “Master’s II Report” for you in GradSphere. This means that the graduate program coordinator (currently Minh) submits the report, and then it is approved by the chair of GPC before being routed to Grad Studies. If you do not see that a report has been initiated in GradSphere and more than 48 hours have passed since Grad Studies approved your Advancement to Candidacy form, then feel free to email gradadvisor@math.ucdavis.edu.
-Once this is approved, you should get an email and can find the approved copy in the “My Application” tab in GradSphere. Again, you need to wait until it has moved from “upload to banner” to “completed”, even if you get an email saying it was approved.
-**Step 8: Complete Your Degree!**
+**Step 8: Complete your degree!**
-In GradSphere go to “Home”, then “Degree Completion”, and select “Filing Process”. When you select “Masters Plan II” it should auto complete some information. Fill out the rest of the required information. Upload the approval you got in step 6 (this can be a screenshot of the report).
+In GradSphere go to "Home", then "Degree Completion", and select "Filing Process". When you select "Masters Plan II" it should auto complete some information. Fill out the rest of the required information.
 **Step 9: Wait (this is the last time, I promise):**