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--- constitution [2016/02/11 00:39] – asaenz
+++ constitution [2024/10/11 18:10] (current) – Update as per constuational change in may 2024. ablarsen
@@ Line 1: / Line 1: @@
-====== Galois Group: Constitution and Bylaws ======
+======= Galois Group: Constitution and Bylaws =======
-Approved on May 7, 2008.
+Approved on May 20th, 2024.
-**The Galois Group is the official organization of the graduate students of the U.C. Davis Mathematics Department.**
+**The Galois Group is the official organization of the graduate students of the University of California, Davis (UCD) Mathematics Department.**
-  - All graduate students in mathematics at UCD are automatically members of the Galois Group.
+  - All graduate students in mathematics at UCD are automatically members of the Galois Group. \\ \\
-  -  Officers shall consist of:
+  - Officers shall consist of:
     * One (1) President,
     * One (1) Vice-President,
     * One (1) Treasurer,
+    * One (1) Secretary,
+    * One (1) Social Chair,
+    * One (1) Graduate Group in Applied Math Representative,
     * One (1) Graduate Program Committee Representative,
-    * Several Graduate Student Assembly (GSA) Representatives, the number being determined by the GSA
+    * One (1) Graduate Student Assembly (GSA) Lead Representative for GGAM (GAPM),
-    * One (1) Union Representative
+    * One (1) Graduate Student Assembly (GSA) Lead Representative for GMAT,
     * One (1) Undergraduate Curriculum Program Committee Representative
-    * One (1) Graduate Group in Applied Math Representative
+    * Such temporary appointments as the President shall make, the duration of said appointments not to exceed the President's term of office. \\ \\
-    * One (1) Computer Committee Representative
+  - Officers other than the Presidential appointees are elected to terms of one year. Elections are conducted by ballot during the Spring Quarter and may be held at any time except the first week of classes and finals' week. \\ \\
-    * Such temporary appointments as the President shall make, the duration of said appointments not to exceed the President's term of office.
+  - The President must announce the election at least one week beforehand and request nominations for officers. Nominations may be submitted to the President in writing until the day before the election, and may be submitted verbally at any meeting called during this nomination period. \\ \\
-  - Officers other than the Presidential appointees are elected to terms of one year. Elections are conducted by mail ballot during the Spring Quarter and may be held at any time except the first week of classes and finals' week.\\ The President must announce the election at least one week beforehand and request nominations for officers. Nominations may be submitted to the President in writing until the day before the election, and may be submitted verbally at any meeting called during this nomination period.\\ Voting Method: Suppose we have n candidates for k elected positions. A voter must turn in a ranked ballot, ranking at least n-1 candidates from 1 to (n-1). The number 1 ranking should correspond to the voter's most preferred candidate, the number 2 ranking should correspond to the voter's 2nd most preferred candidate, etc. No two candidates can be assigned the same ranking in a given ballot.
+  - Voting Method: Suppose there are N candidates. Voters shall rank candidates from 1 to up to N, assigning no two the same rank for a given position. Rank 1 means "my first choice", Rank 2 means "my second choice", and so on. Voters are not required to rank all candidates.\\ \\ After all votes are collected, the number of Rank 1 votes will be tallied for all candidates. If one candidate has over 50% of the votes, they win. If, on the other hand, no candidates win an outright majority of Rank 1 votes, the candidate with the fewest Rank 1 votes is eliminated. All Rank 1 votes for the failed candidate are eliminated, and Rank 2 choices on these ballots are then counted as Rank 1. A new tally is conducted to determine whether any candidate has won an outright majority of the ballots. The process is repeated until one candidate wins a over 50% of votes cast. \\ \\
+  -Duties of Officers:
+    * The President is responsible for the conduct of the meetings and elections. The President fills, by appointment, any vacancies in the offices of the Galois Group or any new position which may arise.
-Tabulating/Election Method: Again, suppose we have n candidates for k elected positions. The score tabulators will assign (n) points to every number 1 ranked candidate, (n-1) points to every number 2 ranked candidate, etc. Then the tabulator will add up all points for every candidate. At this point the k candidates with the most points will be elected to the k open positions.
+    *The Vice-President is responsible for assisting the President.
+    *The Treasurer is responsible for distributing and managing Galois Group funds and assisting the President.
-Notes: 1. In case of a tie of points that doesn't allow the tabulator to distinguish the top k point getters from the other (n-k) candidates then the candidate with the lowest point total will be erased from ALL voters' rankings. At this point the tabulation/election method will be repeated. This process continues until the top k point getters' points can be higher than the other candidates' points, thus allowing the tabulator to elect the top k point getters. 2. The top point getter elected to be a GSA representative will be elected as the Lead GSA representative. In case of a tie, all candidates not involved in the tie are removed from ALL ballots and the Borda count method is used again to tabulate the top point getter.
+    *The Secretary is responsible for member communication and taking meeting notes.
+    *The Social Chair is responsible for planning and organizing social activities.
+    *By invitation of the Department, the Graduate Group in Applied Mathematics (GGAM) Representative serves on the Graduate Group in Applied Mathematics Executive Committee. The GGAM Representative will represent the views of the Applied Math students and act as a liaison between applied math students and GGAM members, providing the GGAM Executive Committee with the views of the Department’s graduate students and informing the graduate students of such proceedings of the GGAM Executive Committee as the GGAM Executive Committee may direct or permit. The GGAM Representative, along with the GPC Representative, will organize the Qualifying Examination Preparation Workshop once per school year.
-  -Qualifications and Duties of Officers:
+    *By invitation of the Department, the Graduate Program Committee Representative serves on the Graduate Program Committee. The GPC Representative will represent the views of the GMAT students and act as a liaison between pure math students and GPC members, provides the GPC with the views of the Department's graduate students and informings the graduate students of such proceedings of the GPC as the GPC may direct or permit. The GPC representative, along with the GGAM Representative, will organize the Qualifying Examination Preparation Workshop once per school year.
-    *The President is responsible for the conduct of the meetings and elections. The President fills, by appointment, any vacancies in the offices of the Galois Group or any new position which may arise. By invitation of the Department, the President attends meetings of the Chairman's Advisory Committee.
+    *The Graduate Student Assembly (GSA) Lead Representative for GGAM (GAPM) Graduate Student Assembly Representatives attends meetings of the Graduate Student Assembly as a voting member of the Graduate Student General Assembly on behalf of the members of the Galois Group. The Graduate Student Assembly Lead Representative is responsible for recruiting additional GSA GGAM (GAPM) Representatives and alternates to attend GSA meetings.
-    *The Vice-President/Treasurer is responsible for distributing and managing Galois Group funds and assisting the President.
+    *The Graduate Student Assembly (GSA) Lead Representative for GMAT Graduate Student Assembly Representatives attends meetings of the Graduate Student Assembly as a voting member of the Graduate Student General Assembly on behalf of the members of the Galois Group. The Graduate Student Assembly Lead Representative is responsible for recruiting additional GSA GMAT Representatives and alternates to attend GSA meetings.
-    *By invitation of the Department, the Graduate Program Committee Representative serves on the Graduate Program Committee. The GPC Representative provides the GPC with the views of the Department's graduate students and informs the graduate students of such proceedings of the GPC as the GPC may direct or permit. The Graduate Program Committee Representative must have been advanced to candidacy prior to election or appointment to office. The GPC representative, along with the GGAM Representative, will organize the Qualifying Examination Preparation Workshop once per academic term, unless there is insufficient demand.
+     *The additional GSA Representatives (non-elected) represent the views of the Galois Group and report to the Galois Group on the proceedings of the GSA.
-    *The Graduate Group in Applied Mathematics Representative will represent the views of the Applied Math students and act as a liaison between applied math students and GGAM members. The GGAM Representative must have been advanced to candidacy prior to election or appointment to office. The GGAM representative, along with the GPC Representative, will organize the Qualifying Examination Preparation Workshop once per academic term, unless there is insufficient demand.
+     *By invitation of the Department, the Undergraduate Program Committee (UPC) Representative serves on the Undergraduate Program Committee. The UPC Representative will represent the views of the Applied Math students and act as a liaison between the Department's graduate students and UPC members, providing the UPC with the views of the Department’s graduate students and informing the graduate students of such proceedings of the UPC as the UPC may direct or permit. \\ \\
-    *The Graduate Student Assembly Representatives attend meetings of the Graduate Student Assembly on behalf of the members of the Galois Group. The GSA Representatives represent the views of the Group and reports to the Group on the preceedings of the GSA.
+  - Meetings: The President may call a meeting at any time. At the request of eight members, the President must call a meeting within two weeks. Meetings must be announced by the delivery of a notice to each member's mailbox or graduate student mailing list with at least three working days notice before any meeting. Each meeting shall have a non-in person option for attending. A quorum shall consist of five members. Decisions of the meeting are made by majority vote. Each member has one vote, except that the Vice President may break ties. Members may vote by proxy having communicated their vote to any member in attendance prior to the vote taking place. \\ \\
-    *The Union Representative serves as an informational hub between the union and the Galois Group, keeping the students informed as to their rights as employees of the university, providing information on the resources avilable if a student feels their rights have been violated, and representing the interests of the Group as the union negotiates the contract with the university.
+  - Ballots: The President may call a mail ballot at any time. Any eight members can call for a ballot vote on any issue(s). The President must call for a vote on such issue(s) which must be  within five working days. A ballot must be delivered to each member's department mailbox or to the graduate student mailing list and each member must be permitted at least three working days to respond to the ballot. The results of a ballot take precedence over Presidential rulings and decisions of Group meetings. \\ \\
-    *The Undergraduate Program Committee Representative attends the meetings of the Undergraduate Program Committee by invitation of the Department. The UPC Representative represents the views of the Group and reports to the Group on the proceedings of the UPC.
+  - Recall of Officers: An elected officer may be recalled by a two-third majority of votes cast in a ballot. An appointed officer may be recalled by a simple majority of votes cast. \\ \\
-    *By invitation of the Department, the Computer Committee Representative serves on the Computer Committee. The Computer Committee Representative also acts as a liaison between the graduate students and the Computer Support Staff for general computer concerns/needs.
+  - Should the office of the President become vacant for any reason, the Vice President shall have the option to assume the role of President or remain as Vice President. If the Vice President chooses to remain, then the Treasurer shall then also have the option to assume the role of President or remain as Treasurer. If both the Vice President and Treasurer choose to remain in their positions, then  the Vice President shall conduct a special election to fill the role of President for the remainder of the academic school year. \\ \\
-  -Meetings: The President may call a meeting at any time. At the request of five members, the President must call a meeting within one week. Meetings must be announced by the delivery of a notice to each member's mailbox or e-mail address. A quorum shall consist of five members. Decisions of the meeting are made by majority vote. Each member has one vote, except that the President may break ties. Members may cast votes on behalf of absent members if they exhibit the absentee's written proxies, as long as the item being voted upon has been announced one week in advance of the meeting by delivery to each member's mailbox or e-mail address.
+   -The President is required to hold a special election to fill any vacancy in the Vice President or Treasurer positions. The President may either hold a special election or make temporary appointments to fill all other officer vacancies that are not the Vice President or Treasurer. \\ \\
-  -Mail Ballots: The President may call a mail ballot at any time. Any issue must be submitted to a vote by mail ballot within one week of a request by five members. A ballot must be delivered to each member's box and each member must be permitted at least three working days to return the ballot. The results of a mail ballot take precedence over Presidential rulings and decisions of Group meetings.
+   -This constitution may be amended only by a two-thirds majority of votes cast in a ballot.  \\ \\
-  -Recall of Officers: An elected officer may be recalled by a two-third majority of votes cast in a mail ballot. An appointed officer may be recalled by a simple majority of votes cast.
+   -Fund distributions over $50 require a two-thirds majority of votes cast either in a mail ballot or during a meeting. \\ \\
-  -Should the office of President fall vacant, the Vice-President/Treasurer becomes President. If the office of Vice-President/Treasurer is also vacant, special elections to fill all vacancies may be conducted by an ad hoc committee of five members.
-  -This constitution may be amended only by a two-thirds majority of votes cast in a mail ballot.
-  -Fund distributions over $20 require a two-thirds majority of votes cast either in a mail ballot or during a meeting.
 (based upon constitution [[oldconstitution|Adopted 02/16/78]])