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constitution [2016/02/10 16:39]
asaenz
constitution [2019/04/12 16:40] (current)
brown Remove Union Rep and Computer Rep positions. Minor changes to voting procedures, allow for email communication, fix some typos.
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 ====== Galois Group: Constitution and Bylaws ====== ====== Galois Group: Constitution and Bylaws ======
  
-Approved on May 72008.+Approved on March 31st2019.
  
 **The Galois Group is the official organization of the graduate students of the U.C. Davis Mathematics Department.** **The Galois Group is the official organization of the graduate students of the U.C. Davis Mathematics Department.**
  
-  - All graduate students in mathematics at UCD are automatically members of the Galois Group.+  - All graduate students in mathematics at UCD are automatically members of the Galois Group. ​\\ \\
   -  Officers shall consist of:   -  Officers shall consist of:
     * One (1) President,     * One (1) President,
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     * One (1) Graduate Program Committee Representative,​     * One (1) Graduate Program Committee Representative,​
     * Several Graduate Student Assembly (GSA) Representatives,​ the number being determined by the GSA     * Several Graduate Student Assembly (GSA) Representatives,​ the number being determined by the GSA
-    * One (1) Union Representative 
     * One (1) Undergraduate Curriculum Program Committee Representative     * One (1) Undergraduate Curriculum Program Committee Representative
     * One (1) Graduate Group in Applied Math Representative     * One (1) Graduate Group in Applied Math Representative
-    ​* One (1) Computer Committee Representative +    * Such temporary appointments as the President shall make, the duration of said appointments not to exceed the President'​s term of office. ​\\ \\  
-    ​* Such temporary appointments as the President shall make, the duration of said appointments not to exceed the President'​s term of office. +  - Officers other than the Presidential appointees are elected to terms of one year. Elections are conducted by mail ballot during the Spring Quarter and may be held at any time except the first week of classes and finals'​ week. \\ \\  
-  - Officers other than the Presidential appointees are elected to terms of one year. Elections are conducted by mail ballot during the Spring Quarter and may be held at any time except the first week of classes and finals'​ week.\\ The President must announce the election at least one week beforehand and request nominations for officers. Nominations may be submitted to the President in writing until the day before the election, and may be submitted verbally at any meeting called during this nomination period.\\ Voting Method: Suppose ​we have n candidates for k elected positionsA voter must turn in a ranked ballot, ranking at least n-1 candidates ​from 1 to (n-1). The number 1 ranking should correspond to the voter'​s most preferred candidatethe number 2 ranking should correspond to the voter'​s 2nd most preferred candidate, etc. No two candidates can be assigned ​the same ranking in a given ballot. +  - The President must announce the election at least one week beforehand and request nominations for officers. Nominations may be submitted to the President in writing until the day before the election, and may be submitted verbally at any meeting called during this nomination period. \\ \\ 
- +  - Voting Method: ​Voting is conducted following the Borda count method, as detailed here: \\ \\ Suppose ​there are N candidates for a position with K vacanciesVoters shall rank candidates, ​assigning no two the same rank for a given position\\ \\ After all votes are collectedthe score tabulators will assign ​points to each top ranked candidate, ​N-1 points to each second ​ranked candidate, etc. The K candidates with the most points will be elected to the open positions. ​\\ \\ If a tie makes it impossible ​to determine ​the top candidatesthe candidate with the lowest point total will be erased from ALL voters'​ rankings ​and the the tabulation/​election method repeated. ​If necessary, the elimination and tabulation ​process ​may be repeated ​until the top K candidates ​can be distinguished ​\\ \\ The top overall ranked candidate ​elected to be a GSA representative will be appointed ​as the Lead GSA representative. ​Ties for the Lead position shall be resolved by removing ​all candidates not involved in the tie from ALL ballots ​then reapplying ​the Borda count method ​as described previously\\ \\
- +
-Tabulating/​Election Method: Againsuppose we have n candidates for k elected positions. The score tabulators will assign ​(n) points to every number 1 ranked candidate, ​(n-1points to every number 2 ranked candidate, etc. Then the tabulator will add up all points for every candidate. At this point the k candidates with the most points will be elected to the open positions. +
- +
-Notes: 1. In case of a tie of points that doesn'​t allow the tabulator ​to distinguish ​the top k point getters from the other (n-k) candidates ​then the candidate with the lowest point total will be erased from ALL voters'​ rankings. At this point the tabulation/​election method ​will be repeated. ​This process ​continues ​until the top k point getters'​ points ​can be higher than the other candidates'​ points, thus allowing the tabulator to elect the top k point getters. 2. The top point getter ​elected to be a GSA representative will be elected ​as the Lead GSA representative. ​In case of a tie, all candidates not involved in the tie are removed ​from ALL ballots ​and the Borda count method ​is used again to tabulate the top point getter +
- +
   -Qualifications and Duties of Officers:   -Qualifications and Duties of Officers:
-    *The President is responsible for the conduct of the meetings and elections. The President fills, by appointment,​ any vacancies in the offices of the Galois Group or any new position which may arise. By invitation of the Department, the President attends meetings of the Chairman'​s Advisory Committee.+    *The President is responsible for the conduct of the meetings and elections. The President fills, by appointment,​ any vacancies in the offices of the Galois Group or any new position which may arise.
     *The Vice-President/​Treasurer is responsible for distributing and managing Galois Group funds and assisting the President.     *The Vice-President/​Treasurer is responsible for distributing and managing Galois Group funds and assisting the President.
     *By invitation of the Department, the Graduate Program Committee Representative serves on the Graduate Program Committee. The GPC Representative provides the GPC with the views of the Department'​s graduate students and informs the graduate students of such proceedings of the GPC as the GPC may direct or permit. The Graduate Program Committee Representative must have been advanced to candidacy prior to election or appointment to office. The GPC representative,​ along with the GGAM Representative,​ will organize the Qualifying Examination Preparation Workshop once per academic term, unless there is insufficient demand.     *By invitation of the Department, the Graduate Program Committee Representative serves on the Graduate Program Committee. The GPC Representative provides the GPC with the views of the Department'​s graduate students and informs the graduate students of such proceedings of the GPC as the GPC may direct or permit. The Graduate Program Committee Representative must have been advanced to candidacy prior to election or appointment to office. The GPC representative,​ along with the GGAM Representative,​ will organize the Qualifying Examination Preparation Workshop once per academic term, unless there is insufficient demand.
     *The Graduate Group in Applied Mathematics Representative will represent the views of the Applied Math students and act as a liaison between applied math students and GGAM members. The GGAM Representative must have been advanced to candidacy prior to election or appointment to office. The GGAM representative,​ along with the GPC Representative,​ will organize the Qualifying Examination Preparation Workshop once per academic term, unless there is insufficient demand.     *The Graduate Group in Applied Mathematics Representative will represent the views of the Applied Math students and act as a liaison between applied math students and GGAM members. The GGAM Representative must have been advanced to candidacy prior to election or appointment to office. The GGAM representative,​ along with the GPC Representative,​ will organize the Qualifying Examination Preparation Workshop once per academic term, unless there is insufficient demand.
-    *The Graduate Student Assembly Representatives attend meetings of the Graduate Student Assembly on behalf of the members of the Galois Group. The GSA Representatives represent the views of the Group and reports to the Group on the preceedings ​of the GSA+    *The Graduate Student Assembly Representatives attend meetings of the Graduate Student Assembly on behalf of the members of the Galois Group. The GSA Representatives represent the views of the Group and reports to the Group on the proceedings ​of the GSA. 
-    *The Union Representative serves as an informational hub between the union and the Galois Group, keeping the students informed as to their rights as employees of the university, providing information on the resources avilable if a student feels their rights have been violated, and representing the interests of the Group as the union negotiates the contract with the university+    *The Undergraduate Program Committee Representative attends the meetings of the Undergraduate Program Committee by invitation of the Department. The UPC Representative represents the views of the Group and reports to the Group on the proceedings of the UPC. \\ \\  
-    *The Undergraduate Program Committee Representative attends the meetings of the Undergraduate Program Committee by invitation of the Department. The UPC Representative represents the views of the Group and reports to the Group on the proceedings of the UPC. +  - Meetings: The President may call a meeting at any time. At the request of five members, the President must call a meeting within one week. Meetings must be announced by the delivery of a notice to each member'​s mailbox or e-mail address. A quorum shall consist of five members. Decisions of the meeting are made by majority vote. Each member has one vote, except that the President may break ties. Members may cast votes on behalf of absent members if they exhibit the absentee'​s written proxies, as long as the item being voted upon has been announced one week in advance of the meeting by delivery to each member'​s mailbox or e-mail address. ​\\ \\ 
-    *By invitation of the Department, the Computer Committee Representative serves on the Computer Committee. The Computer Committee Representative also acts as a liaison between the graduate students and the Computer Support Staff for general computer concerns/​needs. +  - Mail Ballots: The President may call a mail ballot at any time. Any issue must be submitted to a vote by mail ballot within one week of a request by five members. A ballot must be delivered to each member'​s ​department mailbox or to the graduate student mailing list and each member must be permitted at least three working days to respond to the ballot. The results of a mail ballot take precedence over Presidential rulings and decisions of Group meetings. ​\\ \\ 
-  -Meetings: The President may call a meeting at any time. At the request of five members, the President must call a meeting within one week. Meetings must be announced by the delivery of a notice to each member'​s mailbox or e-mail address. A quorum shall consist of five members. Decisions of the meeting are made by majority vote. Each member has one vote, except that the President may break ties. Members may cast votes on behalf of absent members if they exhibit the absentee'​s written proxies, as long as the item being voted upon has been announced one week in advance of the meeting by delivery to each member'​s mailbox or e-mail address. +  - Recall of Officers: An elected officer may be recalled by a two-third majority of votes cast in a mail ballot. An appointed officer may be recalled by a simple majority of votes cast. \\ \\ 
-  -Mail Ballots: The President may call a mail ballot at any time. Any issue must be submitted to a vote by mail ballot within one week of a request by five members. A ballot must be delivered to each member'​s ​box and each member must be permitted at least three working days to return ​the ballot. The results of a mail ballot take precedence over Presidential rulings and decisions of Group meetings. +  - Should the office of President fall vacant, the Vice-President/​Treasurer becomes President. If the office of Vice-President/​Treasurer is also vacant, special elections to fill all vacancies may be conducted by an ad hoc committee of five members. ​\\ \\ 
-  -Recall of Officers: An elected officer may be recalled by a two-third majority of votes cast in a mail ballot. An appointed officer may be recalled by a simple majority of votes cast. +  -This constitution may be amended only by a two-thirds majority of votes cast in a mail ballot. ​\\ \\  
-  -Should the office of President fall vacant, the Vice-President/​Treasurer becomes President. If the office of Vice-President/​Treasurer is also vacant, special elections to fill all vacancies may be conducted by an ad hoc committee of five members. +  -Fund distributions over $20 require a two-thirds majority of votes cast either in a mail ballot or during a meeting. ​\\ \\ 
-  -This constitution may be amended only by a two-thirds majority of votes cast in a mail ballot. +
-  -Fund distributions over $20 require a two-thirds majority of votes cast either in a mail ballot or during a meeting.+
  
 (based upon constitution [[oldconstitution|Adopted 02/16/78]]) (based upon constitution [[oldconstitution|Adopted 02/16/78]])
constitution.txt · Last modified: 2019/04/12 16:40 by brown